DEVELOPMENT AND PROGRESS OF THE POPULATION AND HOUSING CENSUS 2011
Population and Housing Census was organised in compliance with the Law on Population and Housing Census and European Parliament and Council Regulation (EC) No 763/2008 of July 9, 2008 on population and housing census. The Section 5, Clause 1 of the mentioned Regulation sets that reference year of the Population and Housing Census is 2011.
The Law on Population and Housing Census determines the organisation and conduct of the Population and Housing Census, Census objects, information sources, key executers of the Census development and conduct, rights and obligations of the institutions engaged in the Population and Housing Census, as well as use of the data obtained within the Census.
The Cabinet of Ministers in compliance with the Law on Population and Housing Census approved several regulatory enactments - Regulations on date and length of the Population and Housing Census, setting that information in compliance with the Population and Housing Census programme should be collected and compiled on situation in the country on March 1, 2011 and that running Population and Housing Census should be carried out from March 1 till May 31, 2011; Regulation of the Population and Housing Census Commission on programme of the Population and Housing Census 2011.
With an aim to integrate computer-assisted software necessary for the Population and Housing Census also the CSB Integrated Statistical Data Management System was improved. Two versions of the electronic questionnaire were worked out – one for the Internet (to be filled in by the residents themselves), and the second one – for computer-assisted interviews at resident homes.
With an aim to form the census areas with a certain interviewer workload depending on the population density, using the Geographical Information System (GIS) tools and cartographic information of the Latvian Geospatial Information Agency, an Automated System for Determination of Census Areas (ASDCA) was developed.
To ensure successful development and progress of the Census, verify the methodological and technological solutions in practice, in several cities and counties of Latvia (Riga, Kuldīga, as well as Preiļi, Riebiņi and Saulkrasti counties) the CSB in September and October carried out a Pilot Population and Housing Census.
Taking into account the statements on wider attraction of the commercial bodies in the activities of the state institutions the CSB organised an open tender "Acquisition of the Population and Housing Census programme information on Latvia population and dwellings with the use of laptop computers”. The economically most advantageous offer in this tender was the offer submitted by the „GfK Custom Research Baltic” SIA. (GfK). In compliance with the contract the GfK also recruited and trained the personnel.
Negotiated procedure was organised to select advertising campaign providers that would inform the society about the nationally significant statistical survey of 2011. The winners were “Alpha Baltic” ltd. in the field of creative solutions and “Inspired Communications” SIA in the advertising sphere.
The winners of the tender “Rent and service of laptop computers and printers for the collection and compilation of the Population and Housing Census data” were announced to be the partnership “ATEA” SIA and “Baltic Information Technology” SIA.
Close cooperation within the organisation of the Population and Housing Census was developed with the public limited company “Latvijas Pasts”.
During the Population and Housing Census development stage a solution of methodological and organisational issues required cooperation between the CSB and ministries, state institutions, local governments, scientific institutions as well as most popular universities.
Within the framework of the Population and Housing Census 2011 state administrative data were used more widely as prior. To obtain the information necessary for the Population and Housing Census separate interdepartmental agreements were concluded with the Office of Citizenship and Migration Affairs (OCMA), State Social Insurance Agency (SSIA), Health Payment Center (HPC), as well as the interdepartmental agreement between the CSB and State Land Service (SLS) was amended. Additional information exchange was organised also with the State Employment agency (SEA), Ministry of Education and Science (MES), secondary vocational and higher education institutions. Latest cartographic information necessary to develop the Census areas was provided by the LGIA.
During the Population and Housing Census preparation the CSB established close cooperation with the local governments. Information on residential buildings not suitable for occupation, demolished or burned down was gathered from local governments. Local governments helped to specify the lists of addresses to be included in the interviewer task lists, number and location of collective dwellings, as well as assisted in other issues related with the Census organisation.
To ensure that also residents not having Internet access may fill in the questionnaires on the Internet and use state library free Internet networks, the CSB cooperated with the state agency “Information Systems for Culture” and libraries.
Commission of the Population and Housing Census engaging the representatives from the Ministries of Economics, Finance, Transport, Environmental Protection and Regional Development, State Revenue Service, State Land Service, Office of Citizenship and Migration Affairs, University of Latvia, Latvian Academy of Sciences, LGIA, several local governments, as well as CSB authorised representatives contributed significantly towards the solution of various problems related with the development and progress of the Population and Housing Census 2011. With an aim to make certain improvements, analyse the efficiency of the Census expenditure, evaluate the quality of information obtained during the Census and suggestions regarding the data safety measures, etc., the commission evaluated the Census development plans and Census programme project, gave suggestions about the opportunities to use data of the existing registers, enhanced the quality of the OCMA Population Register, SLS State Address Register and Real Estate State Cadastre Information System, cooperated with the local governments and other institutions administrative data of which were used within the development of the Population and Housing Census and during the further compilation of the Census information.
In order to increase the awareness about the Population and Housing Census 2011, its progress and novelties, as well as to ensure effective communication with population, before the start of the Population and housing Census as well as during its progress a major advertising campaign was run. Advertising campaign of the Population and Housing Census was integrated and covered advertisements in television, radio, on the Internet and in press, as well as outdoor advertisement and activities of the public relations. Main emphasis was put on the advertisements in television and radio.
Already before the start of the Population and Housing Census the CSB ensured the preconditions for the effective communication with the society. It was possible to receive answers on various questions on the Census, by calling to the informative CSB telephone 80000777 free of charge and sending e-mails to the address firstname.lastname@example.org. Population and Housing Census highlights were published also on the CSB webpage. During the Census almost 22 thousand incoming calls were received, moreover during the time period when residents were able to fill in questionnaires on the Internet there were more than thousand calls every day.
The website www.tautasskaitisana.lv included written and video instructions on how to fill in the questionnaires. Analysis of the received e-mails and calls led to the development of the section “FAQ” on the webpage.
Progress of the Population and Housing Census 2011
First stage of the Population and Housing Census took part from March 1 till March 12, 2011, and then residents for the first time had opportunity to fill in the questionnaires on the Internet, authorising with the identity code and passport number, Internet bank ID of five banks and e-signature. To ensure the safety of personal data, starting from the March 3, 2011 it was not possible to sign in using the first of the mentioned ways.
Within this stage of the Population and Housing Census data were acquired on 30% of the total population and on 17% of the total dwelling number.
The second stage of the Census took place from March 17 till May 31, and then GfK interviewers visited residents at their homes. The acquired data were sent to the CSB on regular basis, using the library information system or other possibilities of the wireless Internet.
Within the second stage of the Population and Housing Census information was obtained on 83% of the persons and 97% of dwellings included in the interviewer lists. The quality control of the acquired data was made in all 1960 census areas, and during the whole Census period 3% of the questionnaires filed in by the interviewers were verified. During the quality control of the data acquired within the Census totally more than 26 thousand addresses were verified.
Generally the visits and interviews at the resident homes were evaluated positively. The number of persons refusing to answer questions of the Population and Housing Census was very small.
Considering the high interest of the population and its willingness to fill in the questionnaires on the Internet, as well as approval of the Population and Housing Census commission, the CSB from June 1 till June 10, 2011 additionally organised the 3rd stage of the Population and Housing Census, in which residents not taking part in the 1st and 2nd stage of the Census, had an opportunity to fill in the Census questionnaires on the Internet or to visit some of the 37 RMCC, and fill in the questionnaire.
Economic and financial aspects of the Population and Housing Census
Population and Housing Census is a survey significant for each country, and it requires also corresponding amount of financial investments.
Initial calculations indicated that Population and Housing census would require LVL 10.7 million, including all development works, purchase of equipment, software development, organisation of the advertising campaign, acquisition of the information on population and dwellings included in the programme with the help of laptop computers, as well as data processing, arrangement and publication.
Considering the difficult financial situation in the country, the expenditure was revised and reduced, in the same time deciding that Population and Housing Census may be carried out covering only the most significant issues in the Census programme.
The total planned budget of the Population and Housing Census from 2007 till 2011 comprised LVL 6.8 million.
Study of the actual expenditure, including the implementation of activities started in 2011 and expected expenditure of 2012 and 2013, show that LVL 5.4 million will be used.
In the result of successful procurement contract and rational use of the resources the save from the budget envisaged for the Population and Housing Census 2011 may comprise LVL 1.4 million. Remuneration accounts for 7.2% of all expenditure, goods and services comprise 86.8%, and capital investments - 6.0%.
To compare with the neighbouring countries, in Latvia for the Population and Housing Census it was planned to spend the smallest amount per person – LVL 2.9, in Estonia - LVL 10.1, and in Lithuania - LVL 3.1. Moreover, the summarisation of the actual expenditure shows that in Latvia costs per resident are even lower – LVL 2.6.