See for details below for how to join a MS Teams meeting as a participant. You might also want to check the Microsoft Teams 'Microsoft Teams video training' for videos, guides and step-by-step instructions.

How to join a MS Teams meeting

Step 1

This is the Teams meeting invitation sending to your email. To join the meeting, please click on the link "Join Microsoft Teams Meeting".

Step 2

To join a Teams meeting, here are 3 options you can choose from:

  1. Download the windows app
  2. Continue on this browser
  3. Open your Teams app

Participants are recommended to choose option 2 for convenience if you don't have the Microsoft Teams app in your device. Choose option 1 if you plan to use MS Teams app in the future frequently and the Teams app hasn't been installed locally. Choose option 3 if you have the app downloaded already. 

Identifying yourself

When prompted to enter your name, enter first the name the delegation you represent, followed by your first name and family name, as follows:


COUNTRY_Firstname_Familyname
NGO_Firstname_Familyname
IGO_ Firstname_Familyname
UN agency_ Firstname_Familyname

(This will allow the chair to easily identify who is asking for the floor)

During a MS Teams Meeting

Download the word version of during a teams meeting (for participants).

Step 1

This is the screen you will see when you join the meeting.

Useful Functions

At the bottom of your screen, there is a function bar with the following icons: “Camera”, “Microphone”, “Share”, “More actions”, “Conversation”, “Participants” and “Hang up”.

Camera 

The above icon indicates that the camera is off. Turn on your camera by clicking on this icon if you want to show your face to other meeting participants.

Microphone 

The microphone is off. Unmute yourself by clicking on the microphone icon when you are presenting. To minimize background noise during the meeting, mute yourself when you are not speaking.

Share 

To share your screen or files, click on the share icon. The contents that can be shared include “Desktop”, “Window”, “PowerPoint”, “Whiteboard” and other current opening files.

The “Browse” option under share enables you to share files through 1) Teams and Channels, 2) OneDrive, and 3) Local Device.

More Actions 

Select “show meeting notes” to take notes.

Conversation 

During the meeting, you can send messages to the participants by opening the conversation window.

Participants 

Looking for a list of participants? Click on the participants icon to see who are in the meeting.

By hovering the mouse over the participant's name, you can send private messages to the participant in the chat box.

Hang up 

To leave the meeting, click on the “hang up” button.

















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